Personal Assistant

TL;DR

Personal Assistant: Supporting a company director with diary management, administrative tasks, and project coordination with an accent on efficiency, confidentiality, and professional communication. Focus on managing complex schedules, facilitating stakeholder liaison, and ensuring seamless operational support in a fast-paced environment.

Location: Must be based in the Philippines

Company

hirify.global is a service provider focused on remote staffing solutions.

What you will do

• Manage the director's diary, schedule appointments, and coordinate meetings.
• Handle all correspondence, including emails, phone calls, and letters.
• Provide comprehensive administrative support, including document preparation and filing.
• Coordinate meetings, prepare agendas, take minutes, and track action items.
• Assist with project management tasks, tracking progress and deadlines.
• Liaise with internal and external stakeholders to facilitate smooth communication.

Requirements

• Must be based in the Philippines
• Proven experience in a Personal Assistant or Executive Assistant role.
• Strong organizational and time-management skills.
• Proficiency in Microsoft Office (Word, Excel, PowerPoint, Outlook).
• Ability to work independently and maintain strict confidentiality.
• Excellent communication and interpersonal skills.

Nice to have

• Familiarity with project management tools and techniques.
• Experience in a fast-paced and dynamic work environment.
• Strong problem-solving skills and ability to handle unexpected challenges.