Virtual Assistant (Operations Support)

TL;DR

Virtual Assistant (Operations Support): Providing comprehensive administrative and operational support to ensure business efficiency with an accent on calendar management, CRM maintenance, and project tracking. Focus on executing daily tasks, managing communications, and maintaining data accuracy to keep operations running smoothly.

Location: Must be based in Colombia, Argentina, Mexico, Brazil, or Costa Rica. Working hours: U.S. Client Business Hours.

Company

hirify.global is a service provider focused on delivering high-quality administrative and operational support to businesses.

What you will do

• Manage calendars, schedule meetings, and handle professional communications.
• Maintain and update CRM records and spreadsheets to ensure data accuracy.
• Conduct research on competitors and vendors, compiling findings into clear summaries.
• Assist with invoicing, expense tracking, and light bookkeeping tasks.
• Organize project workflows using tools like Asana, Trello, or Notion.
• Respond to client inquiries and coordinate follow-ups with vendors.

Requirements

• 1–2 years of experience in virtual assistance, administration, or operations support.
• Proficiency in Google Workspace and Microsoft Office.
• Must be based in Colombia, Argentina, Mexico, Brazil, or Costa Rica.
• Ability to work during U.S. client business hours.
• Strong organizational skills and ability to work independently in a remote environment.
• Reliable internet connection and professional home office setup.

Nice to have

• Experience with CRMs such as HubSpot, Salesforce, or Zoho.
• Familiarity with financial tools like QuickBooks or Xero.
• Previous experience supporting founders, startups, or remote teams.

Culture & Benefits

• High ownership and impact on day-to-day business operations.
• Exposure to diverse business functions and executive-level support.
• Remote flexibility with structured, execution-focused workflows.
• Opportunities for professional growth into operations or executive roles.

Hiring process

• Initial phone screen and video interview with a recruiter.
• Practical task assessment (e.g., mock inbox/calendar or research task).
• Final client interview and background verification.