Virtual Assistant (Operations)

TL;DR

Virtual Assistant (Operations): Providing comprehensive executive support and operational management with an accent on CRM maintenance, calendar coordination, and cross-functional task execution. Focus on ensuring seamless daily operations, maintaining accurate documentation, and managing stakeholder communication across multiple business functions.

Location: Must be based in the UAE, Qatar, Bahrain, or Oman

Company

hirify.global is a professional services firm providing operational and executive support to businesses.

What you will do

• Manage complex calendars, schedule meetings, and coordinate across multiple time zones.
• Maintain and update CRM records in HubSpot or Salesforce and organize files in cloud storage.
• Conduct market research and compile findings into structured summaries or presentations.
• Handle professional communication with clients and vendors to ensure timely follow-ups.
• Assist with invoicing, expense tracking, and light bookkeeping tasks.
• Maintain project trackers in tools like Asana, Trello, or Notion to keep workflows organized.

Requirements

• 1–2 years of experience in virtual assistance, administration, or operations support.
• Strong proficiency in Microsoft Office and Google Workspace.
• Excellent written and verbal communication skills in English.
• Proven ability to manage multiple tasks independently with high attention to detail.
• Reliable internet connection and ability to work during U.S. business hours.

Nice to have

• Experience with CRMs such as HubSpot, Salesforce, or Zoho.
• Familiarity with financial tools like QuickBooks or Xero.
• Previous experience supporting founders, startups, or remote teams.

Culture & Benefits

• High level of ownership and autonomy in daily tasks.
• Exposure to diverse business functions and operational workflows.
• Clear growth trajectory into roles like Operations Manager or Executive Assistant.
• Fully remote work environment.