Virtual Assistant (Executive Support)

TL;DR

Virtual Assistant (Executive Support): Managing daily operations, communication, and executive workflows with an accent on calendar management, CRM maintenance, and task execution. Focus on ensuring operational efficiency, proactive coordination, and seamless support for founders and decision-makers.

Location: Must be based in the United States and available during U.S. business hours.

Company

hirify.global is a professional services firm providing operational and executive support to fast-moving businesses and founders.

What you will do

• Manage complex calendars, meeting scheduling, and daily logistics across time zones.
• Maintain and update CRM records in HubSpot, Salesforce, or Zoho.
• Draft professional communications and track follow-ups for key stakeholders.
• Conduct online research on competitors and vendors to create structured summaries.
• Assist with invoicing, expense tracking, and light bookkeeping tasks.
• Organize digital files and maintain operational trackers in Google Drive and SharePoint.

Requirements

• Must be based in the United States and available during U.S. business hours.
• 1–2 years of experience in a Virtual Assistant, Administrative Assistant, or Operations role.
• Proficiency in Microsoft Office and Google Workspace.
• Strong time management, multitasking, and organizational skills.
• Reliable internet connection and a dedicated remote work setup.
• Ability to communicate clearly and professionally in a fast-paced environment.

Nice to have

• Experience with CRM platforms like HubSpot, Salesforce, or Zoho.
• Familiarity with financial tools such as QuickBooks or Xero.
• Previous experience supporting founders, startups, or remote teams.

Culture & Benefits

• High ownership and visibility across business operations.
• Direct collaboration with founders and decision-makers.
• Structured workflows with clear expectations and performance metrics.
• Opportunities for professional growth into operations or executive roles.

Hiring process

• Initial phone screen followed by a video interview with a recruiter.
• Practical task involving mock inbox, calendar, and research exercises.
• Final client interview and background verification.