Executive Assistant

TL;DR

Executive Assistant: Providing comprehensive administrative and operational support to executive leadership with an accent on calendar management, complex scheduling across time zones, and executive communications. Focus on maintaining organizational efficiency, coordinating travel and logistics, and ensuring proactive follow-up on key business priorities.

Location: Remote (Must be available during U.S. Business Hours)

Company

hirify.global is a professional services firm providing executive support and operational staffing solutions.

What you will do

• Manage and optimize complex executive calendars across multiple time zones.
• Handle executive inboxes and draft professional internal and external communications.
• Coordinate domestic and international travel arrangements and reconcile related expenses.
• Prepare presentations, reports, and essential business documentation.
• Facilitate virtual meetings, including agenda preparation, note-taking, and action item tracking.
• Provide proactive administrative support to ensure smooth daily operations for leadership.

Requirements

• 2+ years of experience as an Executive Assistant, Virtual Assistant, or in a similar operations role.
• Proven track record of supporting managers, directors, or executive leadership teams.
• Exceptional organizational and time-management skills with the ability to work independently.
• Proficiency in Microsoft Office Suite and Google Workspace.
• Experience with project management tools such as Slack, Notion, Asana, or Trello.
• Must be available to work during U.S. Business Hours.

Nice to have

• Experience supporting executives in startups, agencies, or remote-first organizations.
• Background in managing competing priorities in fast-paced environments.
• Familiarity with executive operations and project coordination workflows.