Executive Assistant (Digital Marketing)

TL;DR

Executive Assistant (Digital Marketing): Managing day-to-day operations, client communications, and executive priorities for a digital marketing agency founder with an accent on project coordination and administrative efficiency. Focus on optimizing the founder's workload, maintaining project tracking in Notion, and ensuring seamless client delivery.

Location: Remote (Schedule: Monday to Friday, 9:00 AM to 2:00 PM Pacific Time)

Company

hirify.global is a professional services firm providing high-quality support and staffing solutions to growing businesses.

What you will do

• Manage and prioritize the executive's daily tasks, calendar, and workload.
• Coordinate client communications as the primary point of contact and follow up on internal action items.
• Organize meeting agendas, record notes, and track follow-up tasks.
• Monitor project deadlines and track deliverables across multiple client accounts.
• Maintain project management tools in Notion to keep tasks and timelines up to date for the internal team.
• Assist with general administrative tasks and process improvements.

Requirements

• Previous experience as an Executive Assistant, Project Coordinator, Project Manager, or Account Executive.
• Excellent written and verbal English communication skills.
• Proficiency with Google Workspace (Docs, Sheets, Calendar, Gmail).
• Experience using project management tools such as Notion, Asana, or Monday.com.
• Ability to work 9:00 AM to 2:00 PM Pacific Time.
• Strong organizational skills with exceptional attention to detail.

Nice to have

• Experience working in a marketing agency or client services environment.