Secretary/Project Manager (Construction)

TL;DR

Secretary/Project Manager (Construction): Coordinating construction project workflows and stakeholder communication with an accent on permit tracking, documentation management, and milestone adherence. Focus on proactively identifying project bottlenecks and ensuring seamless collaboration between architects, drafters, and expediters.

Location: Must be based in the Philippines. Work hours: 9 AM – 5 PM EST (9 PM – 5 AM PH Time).

Salary: $650–$700/month

Company

hirify.global is a staffing agency connecting professionals with US-based clients.

What you will do

• Act as the primary liaison between architects, expediters, drafters, and other project stakeholders.
• Coordinate and monitor project filings, permits, and approval processes.
• Maintain project timelines and ensure all documentation remains current.
• Track the progress of multiple concurrent projects and provide regular status reports.
• Proactively identify and address potential project delays.
• Follow up with team members to ensure all project milestones are met.

Requirements

• Proven experience as a Construction Secretary, Project Manager, or in a similar role.
• Solid understanding of construction processes and terminology.
• Highly organized with strong attention to detail.
• Strong communication and follow-up skills.
• Ability to multitask and manage timelines independently.
• Proficiency in written and spoken English required.

Nice to have

• Experience with project management tools like Trello, Asana, ClickUp, or Monday.com.
• Familiarity with construction-specific software such as Procore or Buildertrend.
• Experience with AutoCAD.
• Proficiency in Google Workspace, Dropbox, and DocuSign.

Culture & Benefits

• Full-time remote position.
• Stable work schedule aligned with US Eastern Time.