Executive Assistant

TL;DR

Executive Assistant (Administration): Providing high-level administrative and operational support to senior leadership with an accent on complex calendar management, travel coordination, and executive communication. Focus on acting as a trusted operator and gatekeeper to ensure executives remain focused on high-impact strategic priorities.

Location: Must be based in Mexico, Colombia, Argentina, Brazil, or Costa Rica

Company

hirify.global is a professional services firm connecting high-performing talent with executive leadership roles.

What you will do

• Manage complex executive calendars across multiple time zones and resolve scheduling conflicts.
• Draft professional correspondence and act as a primary liaison between executives and stakeholders.
• Prepare meeting agendas, briefing notes, and organize background materials.
• Coordinate domestic and international travel arrangements and process expense reports.
• Track executive priorities and deliverables to ensure deadlines are met.
• Maintain organized digital filing systems and handle confidential information with discretion.

Requirements

• 3+ years of experience supporting senior executives or leadership teams.
• Must be based in Mexico, Colombia, Argentina, Brazil, or Costa Rica.
• Proficiency in English with strong written and verbal communication skills.
• Expertise in Google Workspace and Microsoft Office.
• Proven experience managing complex calendars and travel logistics.
• Ability to work during U.S. business hours.

Nice to have

• Experience supporting executives in startups, agencies, or high-growth companies.
• Familiarity with Slack, Zoom, Notion, and Asana.
• Experience supporting multiple executives simultaneously.
• Exposure to operations or project coordination responsibilities.

Culture & Benefits

• High visibility and direct exposure to senior leadership.
• Opportunity to act as a true operational partner.
• Fast-paced environment with meaningful ownership.
• Clear growth path into Operations Management or Chief of Staff roles.

Hiring process

• Initial phone screen and video interview with a recruiter.
• Practical task (scheduling or briefing exercise).
• Client interview with leadership.