Marketing & Sales Administrative Assistant

TL;DR

Marketing & Sales Administrative Assistant (Medtech): Coordinating sales onboarding, processing purchase orders and contracts, managing calendars and travel bookings, and supporting sales and marketing events with an accent on administrative management and logistical coordination. Focus on handling confidential information, supporting multiple stakeholders, and ensuring compliance with company policies including HIPAA.

Location: Hybrid; must be located in the San Diego area with 2-3 days per week in-office at corporate headquarters in Del Mar, CA

Salary: $28.00 - $32.00 per hour

Company

hirify.global is a leader in diabetes technology, manufacturing and selling advanced insulin delivery systems with a human-centered approach to design and support.

What you will do

• Coordinate sales onboarding, purchase orders, contracts, and third-party event requests.
• Manage calendars and travel bookings for VP of Marketing, VP of Sales, and Area Sales Directors.
• Organize internal meetings and events including logistics, venue sourcing, and contracting.
• Support sales training classes and provide administrative support to sales management and field teams.
• Maintain CRM records, track demo pump programs, and coordinate supply orders.
• Ensure compliance with company policies including Privacy/HIPAA and regulatory requirements.

Requirements

• Must be located in the San Diego area with hybrid work arrangement
• High School degree required; BS preferred with 2-4 years related experience.
• Experience with Concur Travel & Expense and proficiency in Microsoft Office.
• Ability to handle multiple priorities with minimal supervision and maintain confidentiality.
• Authorized to work in the U.S.; no visa sponsorship available.

Culture & Benefits

• Competitive compensation including base pay, bonus, and benefits starting first day.
• Health care benefits: medical, dental, vision, HSA, and FSA.
• Paid holidays and minimum 20 days paid time off with accrual from day one.
• 401k plan with company match and Employee Stock Purchase plan.
• Inclusive and equal opportunity employer committed to diversity and individual merit.