Executive Assistant

TL;DR

Executive Assistant (Operations Support): Managing calendars, internal workflows, and administrative coordination for leadership with an accent on operational efficiency and process organization. Focus on maintaining accurate documentation, streamlining onboarding, and ensuring seamless communication across teams.

Location: Must be based in Mexico and available to work during U.S. business hours.

Company

hirify.global is a growing business focused on operational excellence and efficient internal workflows.

What you will do

• Manage calendars, scheduling, and day-to-day executive coordination.
• Support leadership with administrative tasks and operational follow-ups.
• Coordinate onboarding workflows and maintain organized operational processes.
• Communicate with internal teams, clients, and stakeholders to ensure smooth execution.
• Maintain clean, accurate, and organized documentation across systems.
• Identify operational gaps and support process improvements.

Requirements

• 3+ years of experience as an Executive Assistant, Operations Coordinator, or Virtual Assistant.
• Strong written and verbal English communication skills.
• High proficiency with Google Workspace, Slack, and CRM systems.
• Ability to work independently in a fast-paced remote environment.
• Must be based in Mexico and available during U.S. business hours.
• Proactive mindset with strong problem-solving and organizational skills.

Nice to have

• Experience supporting onboarding or operations-heavy workflows.
• Background in startup or high-growth business environments.
• Familiarity with SOPs and workflow tracking systems.
• Experience improving internal administrative processes.

Culture & Benefits

• Fully remote position with structured systems and clear expectations.
• High-impact role with strong ownership and autonomy.
• Direct collaboration with company leadership.
• Opportunity to influence and improve operational processes.
• Long-term growth potential within operations and executive support.