Property Maintenance Coordinator (Property Management)

TL;DR

Property Maintenance Coordinator (Property Management): Overseeing maintenance operations across residential and commercial properties with an accent on vendor coordination, tenant communication, and work order lifecycle management. Focus on optimizing ticket resolution times and ensuring preventive maintenance schedules are strictly followed.

Location: Remote (Colombia, Mexico, Costa Rica, Argentina, Brazil). Working hours: Must align with U.S. Business Hours

Company

hirify.global is a remote staffing and sourcing company providing specialized talent for operational roles.

What you will do

• Manage the full maintenance lifecycle from tenant request intake to work order completion.
• Coordinate and schedule vendors, contractors, and technicians for repairs and inspections.
• Maintain professional communication with tenants regarding updates and timelines.
• Oversee preventive maintenance calendars for HVAC, pest control, and safety checks.
• Maintain audit-ready documentation, vendor compliance records, and maintenance invoices.
• Track operational KPIs including ticket resolution times and vendor performance.

Requirements

• 2+ years of experience in property management, maintenance coordination, or facilities operations.
• Proficiency with property management systems such as Buildium, AppFolio, or Yardi.
• English: C1 level (excellent written and verbal communication) required.
• Proficiency with Google Workspace or Microsoft Office.
• Availability to work during U.S. Business Hours.

Nice to have

• Experience managing portfolios with 100+ units.
• Familiarity with building systems (HVAC, plumbing, electrical).
• Knowledge of OSHA and local building safety standards.
• Experience implementing preventive maintenance programs.

Culture & Benefits

• Full-time remote work arrangement.
• Fast-paced, process-driven operational environment.
• Focus on ownership, proactive problem solving, and operational excellence.

Hiring process

• Initial phone screen and video interview with a recruiter.
• Practical maintenance prioritization exercise.
• Final client interview and background verification.