Event Planning Virtual Assistant & Operations Support

TL;DR

Event Planning Virtual Assistant & Operations Support (Aisle Planner/Trello): Streamlining wedding-planning operations by managing event timelines, vendor coordination, insurance tracking, and CRM data entry with an accent on floor plan design and scaled layouts in Aisle Planner. Focus on building accurate event layouts, placing assets efficiently, and supporting ongoing project progress tracking in Trello.

Location: Remote (Central Luzon, Philippines; Central Visayas, Philippines; Davao Region, Philippines)

Company

hirify.global provides remote virtual assistant support for business operations.

What you will do

• Draft and update comprehensive event timelines in Aisle Planner.
• Coordinate vendors by collecting contracts and essential vendor details.
• Request, track, and file Certificates of Insurance (COIs) for venues and vendors.
• Maintain accurate client and vendor information in Aisle Planner and the company CRM.
• Create scaled floor plan layouts in Aisle Planner using venue dimensions and sketches, including asset placement (tables, chairs, bars, stages, decor).
• Support internal project progress tracking using Trello and assist with planning-related email communications.

Requirements

• Location: must be based in the Philippines (Central Luzon, Central Visayas, or Davao Region)
• Proven experience in event planning administration or as a virtual assistant in the events industry.
• Must be proficient in Aisle Planner (confirmation required when applying).
• Strong attention to detail for data entry, timelines, and floor plans.
• Excellent communication skills; highly responsive and reliable.
• Proactive, independent problem-solving and ability to anticipate needs.

Culture & Benefits

• Ongoing, consistent support with potential for growth.
• Remote work setup.
• Hourly contract with potential for a monthly retainer.
• Starting availability: 5–10 hours per week, with potential to increase.

Hiring process

• Submit a brief description of relevant experience and confirm Aisle Planner proficiency.
• Include examples of past floor plan designs or timeline documents if available.