Office Manager (AI)

TL;DR

Office Manager (AI): Managing day-to-day office operations and environment in Tokyo to ensure a welcoming and organized workplace with an accent on facility coordination and employee experience. Focus on optimizing office efficiency, organizing company events, and partnering with real estate teams for office improvements.

Location: On-site in Tokyo, Japan

Company

hirify.global is creating an AI platform to help businesses build more human and effective customer experiences.

What you will do

• Greet visitors and oversee the day-to-day functioning of the office.
• Manage office supplies, equipment, and kitchen inventory to ensure a clean and organized environment.
• Coordinate with building management for necessary office maintenance and repairs.
• Organize company events, including happy hours, in-office trainings, and team lunches.
• Manage and track company merchandise for new hires and external partners.
• Partner with facilities and real estate teams on office improvements.

Requirements

• 2+ years of Office Management or similar experience.
• Fluent English and Japanese communication skills.
• Must be based in Tokyo (On-site).
• Strong interpersonal skills and ability to build relationships across diverse teams.
• Methodical, process-driven mentality focused on accuracy and efficiency.
• Ability to lift and organize office supplies weighing up to 20 pounds.

Nice to have

• Experience supporting office moves, space planning, and layout changes.
• Track record of developing workplace programs that enhance employee experience.

Culture & Benefits

• Flexible (unlimited) paid time off.
• Comprehensive medical, dental, and vision benefits for employees and their families.
• Life insurance, disability benefits, and country-dependent retirement plans.
• Parental leave and fertility/family building benefits through Carrot.
• Daily lunch, snacks, and coffee provided in the office.
• Discretionary benefit stipend for personalized spending.