Administration Support Specialist

TL;DR

Administration Support Specialist: Providing comprehensive administrative and operational support for a pharmaceutical manufacturing facility with an accent on visitor management, site operations, and executive assistance. Focus on maintaining professional office standards, coordinating complex logistics, and ensuring compliance within a fast-paced laboratory environment.

Location: On-site in Middletown, DE

Company

hirify.global is a global provider of R&D and manufacturing services that enable the pharmaceutical, biotech, and medical device industries to advance discoveries and deliver treatments to patients.

What you will do

• Serve as the primary receptionist, managing visitor registration, badging, and site access.
• Coordinate meeting logistics, including room reservations, catering, and audiovisual support.
• Provide administrative support to site leadership, including document preparation and calendar management.
• Manage office supply inventory and coordinate facility-related services.
• Assist with employee onboarding, engagement activities, and site events.
• Ensure compliance with company policies, safety requirements, and confidentiality standards.

Requirements

• High school diploma or GED required; Associate degree preferred.
• 3 to 5 years of experience in administrative support, office coordination, or customer service roles.
• Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint, Teams).
• Strong organizational, multitasking, and communication skills.
• Ability to work on-site in Middletown, Delaware.
• Experience in a manufacturing, pharmaceutical, or laboratory environment is a plus.

Culture & Benefits

• Opportunity to work in a fast-paced, growing pharmaceutical manufacturing environment.
• Commitment to professional development and operational excellence.
• Equal Opportunity Employer with a focus on inclusive workplace practices.