Operations & Office Manager (AI)

TL;DR

Operations & Office Manager (AI): Managing daily office operations and driving special projects directly with the CEO to support the growth of a Visual AI company. Focus on bridging communication with the parent company, coordinating hardware procurement, and ensuring efficient team workflows in a high-growth environment.

Location: Must be based in Berlin, Germany (4 days on-site, 1 day remote).

Company

hirify.global is a fast-growing, agile Visual AI company based in Berlin, embedded within a global conglomerate.

What you will do

• Organize daily office operations in Berlin-Mitte, including facility management and team events.
• Act as the primary point of contact for the global parent company regarding finance, HR, and administration.
• Support the CEO with special projects and strategic initiatives.
• Assist in customer project coordination, including hardware procurement and invoicing.

Requirements

• Fluent in English (working language).
• Must be located in Berlin or willing to relocate.
• Proven ability to work independently and drive projects from planning to execution.
• Strong organizational skills and an impact-driven attitude.
• Team player comfortable working in an international environment.

Nice to have

• Solid German language skills.

Culture & Benefits

• Hybrid work model with 1 day remote and work-from-abroad possibilities.
• Access to corporate benefits including sports subscriptions, company bikes, and pension schemes.
• Opportunity to work in a high-tech AI environment with a fast career track.
• Small, high-performing international team.