Senior Executive Assistant (CEO & C-Suite Support)

TL;DR

Senior Executive Assistant (CEO & C-Suite Support): Providing high-level strategic support to executive leadership with an accent on complex calendar management, executive communications, and operational efficiency. Focus on managing competing priorities, coordinating global logistics, and ensuring seamless execution of key business initiatives in a fast-paced remote environment.

Location: Must be based in Colombia, Brazil, Mexico, Argentina, or Costa Rica and available during U.S. business hours.

Company

hirify.global is a professional services firm providing high-level executive support and operational talent to global clients.

What you will do

• Manage complex executive calendars and prioritize schedules across multiple time zones.
• Handle executive communications, including email screening and drafting professional reports.
• Coordinate domestic and international travel arrangements and reconcile related expenses.
• Support strategic initiatives by tracking deliverables, deadlines, and action items.
• Organize board meetings, off-sites, and virtual events with detailed briefing materials.
• Maintain confidential records and improve administrative systems and processes.

Requirements

• 5+ years of experience as an Executive Assistant, Chief of Staff, or in executive operations.
• Proven track record supporting CEOs, founders, or C-Suite executives.
• Must be based in Colombia, Brazil, Mexico, Argentina, or Costa Rica.
• Must be available to work during U.S. business hours.
• Advanced proficiency in Microsoft Office Suite and Google Workspace.
• High level of discretion, professionalism, and ability to handle confidential information.

Nice to have

• Bachelor’s degree in Business Administration or Communications.
• Experience supporting leadership in high-growth startups, finance, or technology sectors.
• Proficiency in project management tools like Asana, Monday.com, or Notion.

Culture & Benefits

• Fully remote work environment.
• Opportunity to work as a strategic partner to senior leadership.
• Exposure to high-growth organizations and executive-level operations.
• Focus on professional development and process improvement.