Project Invoice Support Specialist (FEMA)

TL;DR

Project Invoice Support Specialist (FEMA): Providing detailed financial support for FEMA Public Assistance and Hazard Mitigation projects with an accent on financial reconciliation, cost accounting, and invoice compliance. Focus on tracking project expenditures, ensuring adherence to federal grant requirements, and managing data for utility infrastructure projects.

Location: Must reside within a two-hour commuting radius of Melville, New York for a hybrid schedule.

Salary: $75,000 – $85,000

Company

hirify.global is a global advisory and technology services provider that combines expertise with technology to solve complex challenges and shape the future.

What you will do

• Support cost accounting and financial reconciliation to ensure project costs are eligible for FEMA reimbursement.
• Review and process contractor invoices for compliance with federal and program requirements.
• Track and report project costs and metrics on a monthly basis.
• Assist with the material reconciliation process.
• Interact with subrecipients, federal and state agency representatives, and project managers.
• Monitor project expenditures to ensure compliance with all laws, regulations, and policies.

Requirements

• Bachelor’s degree in finance, accounting, economics, or a related field.
• 2+ years of project finance grant experience, including working knowledge of project accounting systems.
• 2+ years of experience with MS Office, specifically Intermediate Excel (Pivot Tables, V-Lookup, Formulas).
• Must have permanent work authorization in the U.S. (no visa sponsorship provided).
• Must be able to commute to the Melville, NY office for a hybrid schedule.

Nice to have

• Experience with Electric Utility, Construction, or Capital projects.
• Experience supporting FEMA-funded projects (PA, HMGP).
• Experience with federal grant management and cost of service pricing.

Culture & Benefits

• Full-time employment with comprehensive benefits.
• Opportunity to work in a fast-paced, detail-oriented environment.
• Commitment to an equal opportunity workplace and professional growth.
• Supportive environment for individuals from diverse backgrounds, including Section 3 eligible candidates.